01 · START WITH THE SUBSTANCE
Do not perform the email while you are thinking.
Say what happened, who needs to know, what you want, and what must remain exact. You can include uncertainty and correct yourself mid-sentence. The drafting step should organize that material—not replace it with a generic professional voice.
02 · FOUR DETAILS THAT MATTER
Give the model facts it cannot safely guess.
A close teammate, new customer, investor, or formal institution calls for different language.
Confirm the meeting, decline the request, get a decision, or clarify the next step.
Say every name, date, price, deadline, and commitment that must remain exact.
Explain what you are not promising, what is still uncertain, or what cannot change.
03 · REVIEW BEFORE SENDING
A fluent email can still be wrong.
- □Are every name, date, number, and commitment correct?
- □Is the request or decision obvious on the first read?
- □Did the draft add a promise or deadline you never stated?
- □Does it sound like you—not a customer-support template?
- □Can one paragraph be removed without losing anything?
04 · MAKE THE FORMAT REUSABLE
Your recurring emails can become transforms.
A follow-up, investor update, customer response, and hiring rejection each need a different contract. Save the instructions, examples, tone, and required sections as custom AudioArcher transforms instead of rebuilding the prompt every time.
05 · COMMON QUESTIONS
Voice-to-email FAQ
How do I turn a voice recording into an email?
Record directly on this page or paste what you want to say. Add optional recipient context, the desired outcome, and a tone. The tool returns an editable subject and body you can copy or download.
Does the tool invent missing details?
It is explicitly instructed not to invent names, dates, prices, deadlines, promises, greetings, or next steps. You should still review every draft before sending it.
Does AudioArcher save this recording?
No. The free tool uses the recording or pasted text only to create this result. It does not add the source or email to AudioArcher Memory.
Can I dictate directly into Gmail or Outlook?
On Mac, AudioArcher can paste Clean or Verbatim dictation into the active email field. Use an Email transform when you want your spoken instructions reshaped into a ready-to-send message.
Can I save my own email style?
Yes. In AudioArcher, create a custom transform with your tone, preferred structure, examples, words to avoid, and reusable Markdown skill files.